Privacy Policy

Last updated: 28/10/25

1. Who We Are

Georgia Simpson Casting (“we”, “us”, “our”) is a UK-based casting service operated by Georgia Simpson.
We provide casting and talent coordination services for film, television, commercials, theatre, and other media productions.

Our website: https://georgiasimpsoncasting.com
Contact email: georgia@georgiasimpsoncasting.com

We are the Data Controller responsible for your personal data when you use our website and services.

2. What This Policy Covers

This Privacy Policy explains:

What personal data we collect
How and why we use it
Who we share it with
Your rights under data protection law
How to contact us and lodge complaints

3. What Personal Data We Collect

We collect and process the following types of information:

Category

Examples

Purpose

Identity and Contact Information

Name, email, phone number, address, agent contact (if applicable)

To communicate with you, manage casting applications, and send updates

Professional Information

Acting CV, headshots, showreels, training, experience, skills, playing-age range, location

To assess suitability for casting opportunities

Submissions Data

Information submitted via online forms, emails, or third-party casting platforms

To manage applications, casting calls, or enquiries

Technical and Usage Data

IP address, browser type, device identifiers, pages visited, cookies, analytics data

To operate, secure, and improve our website

Marketing and Communications Data

Your preferences in receiving updates or newsletters

To manage subscriptions and send relevant communications (only with your consent)

We do not collect sensitive data (e.g., health, race, or biometric data) unless absolutely necessary for a specific casting brief and only with your explicit consent.

We don’t ask for explicit consent, we are either casting through a casting platform where actors have provided this info to the platform, or in rare cases it might be a social media callout where we have specified eg age, race and the actor has chosen to apply. So I wonder if it’s ok to leave ‘and only with your explicit consent’ off.

4. How We Collect Your Data

We collect data in the following ways:

Directly from you when you submit a form, send us an email, or apply for a casting opportunity
Automatically through cookies and analytics tools when you browse our website
From third parties, such as publicly available sources (e.g. Spotlight, Casting Networks, IMDb), only where lawful and relevant

5. How We Use Your Personal Data

We use your personal data to:

Provide and manage our casting services
Process and review casting applications
Communicate with you regarding auditions, projects, and opportunities
Maintain contact lists and casting databases
Improve our website and services
Comply with legal and regulatory requirements

We will only use your data when we have a lawful basis under UK data protection law. The lawful bases we rely on are:

Consent – where you have given clear consent (e.g. marketing emails, profile submissions)
Contractual necessity – when processing is necessary to perform or prepare a contract (e.g. to engage you for a casting role)
Legitimate interests – when necessary for our legitimate business purposes (e.g. improving services, preventing misuse), provided these interests are not overridden by your rights
Legal obligation – to comply with legal or regulatory requirements

6. Cookies and Analytics

Our website uses cookies and analytics tools (such as Google Analytics) to understand visitor behaviour and improve performance.

Cookies collect information such as:

IP address
Browser type
Time spent on pages
Referring site

You can manage or disable cookies through your browser settings. Disabling some cookies may affect the site’s functionality.

A separate Cookie Policy can be provided if needed.

7. Sharing Your Personal Data

We only share your data when necessary and with appropriate safeguards in place. We may share data with:

Production companies, directors, or clients for legitimate casting purposes
Third-party service providers, such as hosting companies, email providers, or analytics tools
Professional advisers, such as legal or accounting professionals
Regulators or law enforcement, where legally required

All third parties are required to respect the confidentiality and security of your data and act only on our instructions.

We do not sell your personal data.

8. International Data Transfers

If we transfer your data outside the UK (for example, to a production company or service provider in another country), we will ensure appropriate safeguards are in place — such as UK International Data Transfer Agreements or adequacy decisions recognised by the UK Government.

9. Data Retention

We retain personal data only for as long as necessary for the purposes it was collected, including to meet legal or accounting requirements.

Retention examples:

Can we also add casting tapes, to be retained until the end of the relevant project.

Data Type

Typical Retention Period

Casting submissions / profiles

Up to 3 years (unless renewed or requested for deletion)

Communications (emails, messages)

Up to 2 years

Website analytics data

Up to 26 months (Google default)

When data is no longer needed, it will be securely deleted or anonymised.

10. Your Rights

Under UK data protection law, you have the following rights:

Access – to request a copy of your personal data
Rectification – to correct inaccurate or incomplete data
Erasure (“Right to be Forgotten”) – to request deletion of your data
Restriction – to limit how we use your data
Portability – to receive your data in a structured, commonly used format
Objection – to object to certain types of processing, including marketing
Withdraw consent – where processing is based on consent

To exercise any of these rights, contact us using the details below.

You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your data has been misused:
📍 ICO website: https://www.ico.org.uk

11. Data Security

We use appropriate technical and organisational measures to protect your data, including:

Secure servers and encrypted storage
Access controls and authentication
Regular backups and system monitoring

While we strive to protect your data, no system is completely secure. You provide data at your own risk.

12. Children

Our services are not directed to children under 16. We do not knowingly collect personal data from minors. If you believe we have collected data from a child, please contact us immediately and we will delete it.

We do sometimes cast children and if they don’t have an agent we deal with their parents, so I’m wondering whether this wording might be more suitable:

Our services are not directed to children under 16. If we are casting child actors, we communicate through agents or parents/guardians. We do not knowingly engage in correspondence or collect personal data directly from minors. If you believe we have collected data from a child, please contact us immediately and we will delete it.

13. Links to Other Websites

Our website may contain links to third-party sites. We are not responsible for their content or privacy practices. We encourage you to review their privacy policies before providing personal data.

14. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.
Where appropriate, we will notify you by email or a notice on the site.

15. Contact Us

If you have any questions, concerns, or requests regarding your personal data, please contact:

Georgia Simpson Casting
Email: georgia@georgiasimpsoncasting
Website: https://georgiasimpsoncasting.com